A person or organization wishing to make a presentation before Council at a regular meeting must make the request to the Corporate Officer by noon on the Tuesday prior to the scheduled Monday Council meeting. A Delegation Form is available on our website or the front desk at Town Hall. Please provide your written request to the Corporate Officer by mail, in person, or email mwhalen@dtr.ca. The written submission must clearly state any requests being made of Council and any recommended Council resolutions. If you require further information please contact Marjorie Whalen, Corporate Officer at 250.242.4242, ext. 226 or Aleen Torraville, Deputy Corporate Officer at 250.242.4242, ext. 238.
Powerpoint presentations should be emailed or delivered to the Corporate Officer NO LATER THAN the Thursday morning prior to your date of presentation. This ensures that the presentation is compatible with our computer network.
One paper copy, a CD or jump drive containing your presentation should be brought the day of the presentation as back up in case of system failure.
If you have printed materials that you would like council to read as support for your presentation, please have one copy delivered to the Corporate Officer NO LATER THAN the Thursday morning prior to your date of presentation.
Those persons appearing before Council as a delegation should be aware of the following matters of protocol:
· The Mayor should be addressed as “Mayor <Last Name>”
· The Councillors should be addressed as “Councillor <Last Name>”
· Staff should be addressed either by title, e.g., “Chief Administrative Officer, Corporate Officer”, or by name, e.g., Mr. Smith, Ms. Jones
All delegations and responses to Council or staff are addressed through the Mayor.
The opportunity to appear as a delegation before Council is at the privilege of Council, so please use the time wisely to make succinct, relevant points. Upon completion of your presentation, Council may ask questions if they feel clarification is required, however, please keep your answers concise. After the response to the delegation is complete, the delegation is free to leave the Council Chambers or stay and listen to the remainder of the meeting.
Both the Council and Committee meeting minutes and agendas are available for viewing on our website.
* These meetings are open to the public and occur at the Town Hall Council Chambers starting at 7:00 p.m. In the event of a Monday holiday, the meeting shall be moved to the following Tuesday.